Current Students Staff

Data Protection

Your Data

Keble College is committed to protecting the privacy and security of personal data.

Privacy Notices

These notices explain what personal data Keble College holds about you, how we use it internally, how we share it, how long we keep it and what your legal rights are in relation to it.

For the parts of your personal data that you supply to us, these notices also explain the basis on which you are required or requested to provide the information. For the parts of your personal data that we generate about you, or that we receive from others, they explain the source of the data.

There are some instances where we process your personal data on the basis of your consent. These notices set out the categories and purposes of data where your consent is needed.

Alumni, Donors and Friends Privacy Notice (pdf)
Applicants and Prospective Students Privacy Notice (pdf)
Archives and Library Privacy Notice (pdf)
Conference and Events Privacy Notice (pdf)
Finance Commercial and Related Administration Privacy Notice (pdf)
IT Functions Privacy Notice (pdf)
Non Academic and Academic Staff Privacy Notice (pdf)
Security and CCTV Privacy Notice (pdf)
Staff Applicants Privacy Notice (pdf)
Student Data Privacy Notice (pdf)
Website Privacy Notice (with Cookies Policy) (pdf)

ROPAs

Records of Processing Activities (ROPAs) include significant information about data processing, including data categories, the group of data subjects, the purpose of the processing and the data recipients.

Alumni, Donors and Supporter ROPA (pdf)
Applicants and Prospective Students ROPA (pdf)
Archives ROPA (pdf)
Conferences and Events ROPA (pdf)
Finance, Commercial and Related ROPA (pdf)
IT Functions ROPA (pdf)
Library ROPA (pdf)
Security and CCTV Activities ROPA (pdf)
Staff and Senior Members ROPA (pdf)
Students ROPA (pdf)
Website User ROPA (pdf)

Data Sharing

Third Party Data Sharing Table (pdf)

Other GDPR Related Documents

Data Protection Policy (pdf)
Information Security Policy (pdf)
Subject Access Request Form (pdf)

Past Versions of Privacy Notices

➤Alumni, Donors and Friends Privacy Notice: v 1.1 (pdf)
➤Applicants and Prospective Students Privacy Notice:  v 1.1, v 1.2 (pdf)
➤Archives and Library Privacy Notice: v 1.1v 1.2, v 1.3 (pdf)
➤Conference and Events Privacy Notice: v 1.1, v 1.2 (pdf)
➤Finance commercial and related administration Privacy Notice: v 1.1, v 1.2 (pdf)
➤IT Functions Privacy Notice v 1.1, v 1.2 (pdf)
➤Non Academic and Academic Staff Privacy Notice: v 1.1, v 1.2 (pdf)
➤Staff Applicants Privacy Notice v 1.1, v 1.2 (pdf)
➤Student Data Privacy Notice v 1.1, v 1.2 (pdf)
➤Website Privacy Notice (with Cookies Policy): v 1.1, v 1.2 (pdf)